For races and endurance events

Race Registration and Waiver Software

Open registration for every distance, cap the field, and collect a signed waiver from every participant as part of signup. Emergency contacts and shirt sizes come in on the same form, and packet pickup becomes a quick scan instead of a hunt through printed lists.

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5.0 on Capterra · No monthly fee · Waivers included

An event page with two ticket types on a phone

4 of 4 waivers signedHarbor 10K & Kids' Dash · Sun 7:30 AM

How we help

A Calmer Race Weekend

The course is marked, the permits are in and the timing is booked. WaiverFile takes care of the people side: entries, paperwork and lines.

Packet Pickup Lines

The night before the race, volunteers flip through printed lists while runners wait to confirm their name and sign a paper release.

With WaiverFileEvery runner signs during registration. At pickup, scan their confirmation code and hand over the packet.

Race-Morning Entries

Late entrants show up at 6:45 a.m. needing a form, a pen and someone to take down their details, with the start 45 minutes away.

With WaiverFileA QR code on a sign takes them to registration on their own phone, with the waiver in the same flow.

A Capped Course

Your permit allows 1,500 participants across three distances, and you're never quite sure how close you are to the limit.

With WaiverFileSet an overall field cap and a limit for each distance. Sales stop when you reach them.

Volunteers Who Never Signed

Course marshals and aid-station crews often never sign anything, because nobody had time to chase them down.

With WaiverFileVolunteers sign up with a free volunteer ticket or their own waiver link, before race day.

The runner's journey

From “I'm In” to the Start Line

Plenty of runners sign up minutes after a friend texts them the link. If registration means creating an account, filling out two long pages and then printing a waiver, some of them never finish, and that's an entry you don't get. We've spent years taking out the steps people stumble on, so more of the runners who click your link end up at the start line.

They Pick a Distance

The 10K, the 5K or the kids' dash, each with its price and spots left. No account required.

They Register the Family

A parent adds a kids' dash entry to the same cart, with the full price shown from the start.

They Sign and Answer

The waiver follows payment, with emergency contact, shirt size and anything else you ask on the same form.

They Scan at Pickup

One scan of the confirmation code shows everyone on the order, with every waiver checked off.

Registration and waivers

Every Distance, Price and Cap in One Event

Create the race once and add each entry class as a ticket type: the half marathon, the 10K, the 5K or a kids' dash, each with its own price and number of spots. The waiver is part of signup, not a separate email runners forget about, and custom questions collect emergency contacts and shirt sizes on the same form.

Entry classes with their own price and capacity
Registration open and close dates, plus an overall field cap
A different waiver for each ticket type if the kids' dash needs its own
Required questions, so emergency contacts never come back blank

How event registration works

A registrant's account with upcoming tickets on a phone

Packet pickup and race morning

Packet Pickup That Keeps Moving

Runners show the confirmation code from their email or their account. Volunteers scan it with the free WaiverFile Venue app on their own phones and see the whole order, with every waiver checked. Set up as many scanners as you have volunteers at the tables.

Scan from any iPhone or Android phone, even when the signal is weak
Missing waivers flagged before the packet goes out
A QR code sign for race-morning entries to register and sign on their phone
Check-ins show up on the dashboard as the morning goes on

See the WaiverFile Venue app

Today's arrivals with waiver and check-in status

Volunteers and rosters

Everyone on the Course Has Signed

Add a free volunteer ticket type, or share a separate volunteer waiver link, so marshals, aid-station crews and course sweepers sign before race weekend. The roster shows every registrant with their entry and waiver status, ready to export.

Each registrant's entry class and waiver status
Send a signing link to anyone still missing one
Separate waivers for runners and volunteers
Export the list as a spreadsheet any time

Ways to collect waivers

Event registrants with ticket type and waiver status

Everything in one account

More for Race Week and Beyond

Race-Week Texts

Automated texts to registrants before the event with pickup times and parking details.

A Race Website

Link your Register button to WaiverFile, or have us build a race site with registration on it.

Runner Accounts

Registrants see their entries, waivers and confirmation code in one place.

Volunteer Scanners

Any iPhone or Android phone becomes a check-in scanner with the WaiverFile Venue app.

Series and Group Runs

A summer race series or weekly training runs, each with their own entries and rosters.

Your Runner Email List

Send registrants to Mailchimp, Constant Contact, Zapier and more for next year's race.

“Clients tell me that the process is quick and easy and I can tell you it saves me time and the hassle of paperwork at my events.”

Simonetti TrainingWaiverFile customer

Why race directors choose WaiverFile

Digital waivers for activity businesses since 2014
Over 1,000 businesses use WaiverFile
Rated 5.0 on Capterra
Real people on our US-based support team help you set up

Pricing

$0 / month

No monthly fee and no setup fee for online booking. A booking fee is added at checkout when a guest books.

Waivers included for everyone on a booking
No contract
Paid straight to your own Stripe account
Waiver-only plans from $19/month

See Pricing

Free waiver template

Start with an Event Participant Waiver

Our event waiver has participants confirm they're in good health and not impaired, accept the risks of taking part, including weather and other participants, agree to follow the event rules, and release the organizers, venue owners and supporting public agencies. It includes an 18-or-older statement, so adjust it if parents will be signing for kids in a youth race. Set it up in a free account, add your emergency contact and shirt size questions, and have your attorney review it.

Get the Free Template

Questions from Race Directors

Yes. Each distance is a ticket type with its own price and number of spots. Add an overall field cap for your permit, and set the dates registration opens and closes.

Add them as custom questions on your waiver and make them required. Answers are saved with each signed waiver, and you can search or export them any time.

Every registrant gets a check-in code on their confirmation page, by email and in their account. Volunteers scan it with the free WaiverFile Venue app and see everyone on the order and whether each waiver is signed.

Yes. Add a free volunteer ticket type with its own waiver, or share a separate volunteer waiver link. Volunteer waivers are stored alongside your runners' and are just as easy to look up.

Yes, as long as registration is still open. Put the event's QR code on a sign near the start, and late entrants register, pay and sign on their own phone.

Runners pay by card into your own Stripe account, and WaiverFile never holds your money. You can issue refunds and set your own cancellation policy, including a cutoff date for self-service cancellations.

Open Registration for Your Next Race

Setting up is free, with no credit card and no monthly fee for booking. Our US-based support team will help you set up your distances and waivers.

Race Registration and Waiver Software