For indoor playgrounds, play cafes and party venues

Kids Activity and Party Booking and Waiver Software

Let parents book open play, birthday parties and classes in a couple of minutes, and sign for all their kids on one waiver before they arrive. A calmer front desk, and more time for the kids.

Get Started Free Book a Demo

5.0 on Capterra · No monthly fee · Waivers included

16 of 16 waivers signedLopez party · Sun 10:30 AM

How we help

Easy for Parents, Easy for Your Staff

Your guests are kids, but your customers are their parents, teachers and party hosts. Here's how WaiverFile keeps things simple for all of them.

One Parent, Three Kids, One Tablet

A parent with a baby on one hip types the same details three times while the toddler heads for the slide.

With WaiverFileOne waiver covers the parent and every child with them. They sign once at home, and it stays on file for as long as you set.

The Field Trip Spreadsheet

A teacher emails 60 names the night before, and a folder of permission slips shows up at the door with a few missing.

With WaiverFileThe school books as a group. The teacher sends one link, families sign at home, and you both see who's missing.

The Party Inbox

Emails back and forth about dates, the party room, food and the final headcount, plus a deposit taken over the phone.

With WaiverFileParents pick a date and package, add extras and pay the deposit online. Headcount changes go on the booking.

Rainy-Day Crowds

A play floor only works with a safe number of kids on it. On a wet Saturday it fills before lunch and families get turned away at the door.

With WaiverFileSell open play in time slots with a cap on each, so families book ahead and know they'll get in.

Three children smiling and waving in a ball pit

The parent journey

Fewer Steps Between “Can We Go?” and the Play Floor

Parents book between naps, school runs and work emails, usually on a phone with one hand free. Every extra screen is a reason to put it off until another day. We study where parents get stuck and take those steps out, so more of the families who find your booking page end up through your door.

They Choose a Visit

Open play, a toddler morning or a craft class, with prices for kids and grown-ups and live spots left. No account needed.

They Check Out Quickly

Guest checkout, and the full price shown from the first screen. Socks or a snack pack are one tap away.

They Sign for Everyone

The waiver opens right after payment. The parent signs once and adds each child's name on the same form.

They Walk Right In

Staff scan the code, see every child on the booking, and spot any medical notes the parent added on the waiver.

Birthday parties

Party Packages Parents Can Book Themselves

Set your packages up the way you sell them: a price for the first 12 kids and a per-child price after that, the party room time, and extras like pizza, goodie bags or a craft kit. Parents book at 10 PM if that's when they get to it, and you wake up to a confirmed party with a deposit paid.

Deposit at booking, with the balance collected later from the saved card or a payment request
The host shares one link so the other parents sign before the party
You and the host both see which guests still need a waiver
Change the headcount on the booking and collect the difference

How parties and group packages work

A party booking showing the deposit paid and the balance due

Schools and groups

Field Trips Without the Paper Folder

Book schools, day camps, scout troops and daycares as group packages. The group leader gets one signing link to pass on to families and can see who has signed. When the bus pulls up, your front desk sees the whole group on one screen.

One link for the whole group, sent by email, text or QR code
The group leader sees who still needs to sign
Parents sign for their children on their own phones
Check in a whole class with one click

See group check-in

Classes and regulars

Classes and Play Passes for the Regulars

Weekly art classes, toddler music and school-break programs run as a series, with the dates generated for you and a roster for each session. Families who come every week can join a monthly play pass, billed automatically, with one waiver on file.

Weekly sessions, with holiday dates swapped or removed
Separate ticket types for age groups, each with its own cap
Monthly, family and visit-pack plans
Members pause, change plans or update their card themselves

How classes and events work

Everything in one account

The Rest of What You'll Use Every Day

Kid and Grown-Up Prices

Separate prices for crawlers, kids and adults, with weekday, weekend and school-holiday rates.

Open Play Slots

Two-hour play sessions or all-day entry, a cap per slot, blackout dates for private hire.

A Kiosk by the Door

Walk-in families sign on a tablet with the WaiverFile Venue app, or scan a QR code and sign on their phone.

Parent Accounts

Parents see their bookings, waivers and party balance in one place, without calling you.

A Website with Booking

Link your Book Now buttons to WaiverFile, or let us build you a new site with booking on it.

Birthday Texts

Automated texts ahead of a child's birthday, sent to families who already visit you.

“WaiverFile has helped our business out tremendously, getting rid of our paper waivers. It’s easy to learn, and linking it from our website is a big benefit.”

Modern American CheerWaiverFile customer

Why kids venues choose WaiverFile

Digital waivers for activity businesses since 2014
Over 1,000 businesses use WaiverFile
Rated 5.0 on Capterra
Real people on our US-based support team help you set up

Pricing

$0 / month

No monthly fee and no setup fee for online booking. A booking fee is added at checkout when a guest books.

Waivers included for everyone on a booking
No contract
Paid straight to your own Stripe account
Waiver-only plans from $19/month

See Pricing

Free waiver template

Start with a Kids Activity Waiver

Our kids activity sample is written for programs, classes and play facilities. It covers release of liability and assumption of risk for the child and parent, an indemnity clause, consent to photos and video for promotional use, and your right to cancel a group's registration for behavior. Parents sign for one or more children on the same form. Set it up in a free account, add your house rules, and have your attorney review it.

Get the Free Template

Questions from Kids Venue Owners

Yes. The parent signs once and adds each child's name on the same waiver. If the waiver is set to last a year, they won't need to sign again on their next visit.

Whether they need to sign is up to your policy. If they do, they can sign their own waiver from a link, a QR code at the door or your kiosk tablet in a minute or two.

The school or group books a package. The teacher gets a signing link to send to families, and can see who has signed. On the day, your staff see the whole group and check them in with one click.

Yes. Choose how close to the party parents can cancel on their own, add a cancellation fee, or send cancellation requests to your staff for review.

Yes. Add your own questions to the form, such as allergies, medical notes or who is allowed to pick up. Answers are stored with the signed waiver, and medical notes are flagged for staff at check-in.

Yes. Point your Book Now buttons at your WaiverFile booking page or embed it in your site. If you'd like a new site, our builder can create one from your logo or current site with booking already on it.

Open Your Party Calendar Online This Week

Setting up is free, with no credit card and no monthly fee for booking. Our US-based support team will help you get set up.

Kids Activity and Party Booking and Waiver Software