For trail ride outfitters, riding stables and horse camps

Horseback Riding Booking and Waiver Software

Book trail rides, lessons and summer camps online, with every rider's waiver signed and their experience on file before they reach the barn. Less paperwork at the hitching rail, more time in the saddle.

Get Started Free Book a Demo

5.0 on Capterra · No monthly fee · Waivers included

A short mobile checkout with saved contact details and card payment

6 of 6 riders signedRidge trail ride · Sat 9:00 AM

How we help

The Right Rider on the Right Horse, Paperwork Done

The horses are the easy part. Matching riders to horses at the right time, with the paperwork done, is where WaiverFile helps.

Only So Many Horses

You have eight trail horses saddled for the 10:00 ride. Phone bookings, walk-ups and online sales all reach for the same eight.

With WaiverFileEach ride is a time slot with a rider limit that matches your string. When it's full, it's full everywhere.

Matching Riders to Horses

You need each rider's weight and experience to pick the right horse, and asking at the barn in front of the whole group is slow and awkward.

With WaiverFileRiders answer your weight, height and experience questions on the waiver, on their own phone, before the ride.

The Lesson Binder

Weekly lesson kids, a binder of signed forms going back years, and no easy way to tell whose form is out of date.

With WaiverFileLessons run as a weekly series with a roster, and waivers expire after the time you set so the ones on file are current.

Camp Week Paperwork

Summer camp means medical notes, emergency contacts and a waiver for every camper, collected from parents who are short on time.

With WaiverFileParents register online, sign for their child and answer your camp questions on one form. Staff see medical flags at check-in.

The rider journey

Fewer Steps Between “Let's Go Riding” and the Saddle

Trail ride bookings often come from visitors planning a weekend away, comparing a few stables on their phone. The one that's easiest to book usually wins. We look for every step that makes people hesitate and take it out, so more of the riders who find your stable end up on a horse.

They Pick a Ride

A one-hour trail ride, a two-hour ride or a sunset ride, with spots left and adult and youth prices. No account to create.

They Pay Up Front

The full price is in the cart from the start, so there's nothing to settle at the barn. Photo packages can go on the same order.

They Tell You About Each Rider

The waiver comes up after checkout with your questions on weight, height and riding experience. Parents answer for their kids.

They Meet Their Horse

Staff check in the group with one scan and already know who's a first-timer. Helmets on, mount up.

Trail rides

Trail Rides with a Rider Limit

Put each ride on your booking page with its start times and a capacity that matches the horses you have ready. Riders see what's open, book a spot and pay, and your wranglers know exactly how many are coming to each ride.

Start times with a rider limit on each ride
Adult and youth prices that change by day and season
Blackout dates for private rides, farrier days or bad weather
Add-ons like trail photos on the same page

How time slots and capacity work

An availability calendar with time slots and spots left

Lessons and camps

Lessons and Summer Camps in One Place

Run weekly lessons as a series, with the dates generated for you and holiday weeks removed. Summer horse camps can be a single week or several, with ticket types for age groups or riding levels, each with its own price and cap.

Weekly sessions, date-range camps or single-day clinics
Ticket types for age groups or levels, each with its own capacity
Registration that opens and closes when you say
A roster for each session with waiver status, a signing link and a QR code

How events and classes work

Rider waivers

A Waiver That Asks What Your Wranglers Need

Add your own questions about weight, height, riding experience and medical conditions. Parents sign for their children on the same form, and walk-ups can sign on a tablet at the barn, even where the signal is weak. Many states have equine activity laws that require specific warning language, so review the waiver with a local attorney.

Custom questions for weight, height and experience
Parents sign for minors and add each child to the form
A kiosk tablet with the WaiverFile Venue app that works offline
Waivers that expire yearly, so lesson families re-sign each season

See the waiver kiosk

A tablet in a floor stand showing a waiver form

Everything in one account

The Rest of What You'll Use Every Day

Rider Pricing

Adult and youth riders, weekday and weekend rates, and summer prices set ahead of time.

Birthday and Group Rides

Pony party packages and group rides with a deposit and one signing link for the guests.

Riding Club Memberships

Monthly or yearly plans with perks like event discounts and early booking, billed automatically.

Barn Check-In

Today's rides by time, who has signed, and flags for minors and medical notes.

A Website with Booking

Link your Book Now buttons to WaiverFile, or let us build you a new site with booking on it.

Texts Before Camp

Automated texts ahead of camp week or a clinic, sent to the families who registered.

Why stables choose WaiverFile

Digital waivers for activity businesses since 2014
Over 1,000 businesses use WaiverFile
Rated 5.0 on Capterra
Real people on our US-based support team help you set up

Pricing

$0 / month

No monthly fee and no setup fee for online booking. A booking fee is added at checkout when a guest books.

Waivers included for everyone on a booking
No contract
Paid straight to your own Stripe account
Waiver-only plans from $19/month

See Pricing

Free waiver template

Start with a Ready-Made Waiver

Our general participant waiver covers fitness to take part, assumption of risk (including contact with animals and weather), following your rules, and release of liability and indemnity, with parents signing for their kids on the same form. Set it up in a free account, add your stable rules and any equine warning language your state requires, and have a local attorney review it.

Get the Free Template

Questions from Stable Owners

Yes. Give each ride time a capacity, for example eight riders. Online booking stops selling when the ride is full, and you can lower the number on days when fewer horses are working.

Yes. Add a weight question to the waiver. Each rider answers on their own phone, and the answer is stored with their signed waiver for your staff to see.

Many states have equine activity laws that require specific warning language, so review the waiver with a local attorney. You can edit any template's text to add it.

Yes. Set up lessons as a weekly series and WaiverFile generates the dates, with holiday weeks removed. Camps can run for a date range, with ticket types for age groups or riding levels.

No. Set how long a signed waiver stays valid, for example 12 months. When it expires, families are asked to sign again.

Through your own Stripe account. Riders pay by card when they book, and Stripe pays out to your bank on its regular schedule. WaiverFile never holds your money.

Get Your Trail Rides Booking Online This Week

Setting up is free, with no credit card and no monthly fee for booking. Our US-based support team will help you get your stable set up.

Horseback Riding Booking and Waiver Software