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Free waiver template

Free Waiver Form Template

A general participant waiver and release of liability you can adapt to almost any activity. Preview it, use it free in WaiverFile so participants sign on their phone before they arrive, or download a copy.

Any activity Events and venues Release of liability Minors with a parent

General Participant Waiver

Ready to edit with your business name and activity.

Preview the Waiver
See it the way your participants will Use This Template Free Download the Word File “Use This Template Free” opens a free account with the waiver already installed. No credit card.
What's inside

What This Waiver Form Covers

The template is a participant waiver and release of liability, assumption of risk and indemnity agreement. It refers to “our activities” throughout, so it reads correctly for most businesses once you add your name and describe what you offer. It's organized into these parts:

  1. Who the agreement bindsThe signer agrees for themselves and for their spouse, children, heirs and legal representatives.
  2. Fitness and sobrietyThe signer confirms they're 18 or older, in good health, and not under the influence of alcohol or drugs, and that they're responsible for their own safety.
  3. Assumption of riskAn acknowledgment of the risks, from serious injury and equipment failure to weather, course conditions, other participants and situations outside your control, including negligence by the released parties.
  4. Rules and conductThe signer agrees to follow your rules and safety regulations and takes responsibility for their own conduct and equipment.
  5. Release, covenant not to sue and indemnityThe signer releases and agrees not to sue your business and a broad list of related parties, such as sponsors, coaches, officials, venue owners and public agencies, and to cover their costs if a claim is brought anyway.
  6. Acknowledgment and severabilityThe signer confirms they're of legal age, have read the agreement and are giving up substantial rights. It's the complete agreement, and the rest stands if one part is found invalid.
  7. Signing for minorsA parent or legal guardian signs on behalf of the minors they list and takes on the responsibilities above.

What Participants Fill In

  • Who's participating: an adult, an adult with kids, or kids only
  • Parent or guardian name, date of birth, phone, email and address
  • The names of every participant they're signing for
  • An optional password to fill in their details faster next visit, and a mailing list opt-in
  • A signature, with consent to sign electronically

Every field and every paragraph can be edited, and you can add your own questions.

This template is a starting point, not legal advice. Waiver rules vary by state and country, so have a local attorney review your final version.

Make it yours

Things Owners Often Add

A general waiver works best once it describes your activity. These are the changes we see businesses make when they start from this template.

Your Activity by Name

Say what “our activities” are, such as jumping, throwing axes, riding or climbing, and name the risks that go with them.

A Shorter Released Parties List

The sample lists promoters, sponsors, officials and public agencies. Keep the ones that apply to you and remove the rest.

Your House Rules

The waiver refers to your rules, so spell them out, or add a checkbox for each one participants have to initial.

Medical Questions and an Emergency Contact

Conditions staff should know about and someone to call. Staff see medical flags at check-in.

Photo Consent

Permission to use photos and video in your marketing, which the sample doesn't include. You can also take a participant photo at signing.

An Expiry Date

Set the waiver to expire after a year, so regulars sign once and only sign again when it's due.

Paper or online

How to Use This Template Online

You can print the Word file, but paper means a clipboard line at the front desk and a box of forms to file. Online, participants sign on their phone before they show up and you can find any waiver in seconds.

1

Set Up a Free Account

Choose “Use This Template Free” and we'll create your account with this waiver form already installed.

2

Edit It for Your Business

Add your business name, activity, rules and logo, then any questions you need. Changes are saved as a new version, and older signed copies stay as they were.

3

Share It Everywhere

Put the link on your website, text it, print a QR code for the front desk, or set up a tablet kiosk with the WaiverFile Venue app.

Run your business on WaiverFile

Take Bookings and Get Every Waiver Signed in One Step

WaiverFile is also booking software. Guests pick a time, pay online and sign this waiver right after checkout, so they walk in ready to go. It's how trampoline parks, escape rooms, axe throwing venues, horseback riding stables and many other activities run on WaiverFile.

  • Time slots, group packages and events
  • Check-in that shows who has signed
  • No monthly fee for booking, waivers included
See How WaiverFile Works for Your Industry

Waiver Form Questions

Yes. You can download the Word file, or set it up in a free WaiverFile account with no credit card. If you decide to keep collecting waivers online, waiver-only plans start at $19 a month, and waivers are included with online booking.

It's written for physical activities and events in general, so it's a good starting point for trampoline parks, escape rooms, axe throwing, horseback riding, races and similar. If there's a template for your industry, such as paintball, watersports or sports, start with that one instead.

Yes. The template has a section for a parent or guardian signing on behalf of minors, and the form asks who's participating, so a parent can sign for themselves and their kids, or only for their kids, on one form.

In the United States, the federal ESIGN Act and the Uniform Electronic Transactions Act (UETA) give electronic signatures the same standing as handwritten ones for most agreements. Whether a particular waiver will hold up depends on its wording and your state's laws, which is why we recommend an attorney review your final version.

For as long as you have a WaiverFile account. Search by name, date or event any time, and export or download copies whenever you need them.

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