How To Draft Liability Waivers for Event Appearances and Tours

March 30, 2021

High profile clients, media moguls, content producers, and celebrities often participate in event appearances and tours. Whether it is for a book tour, live music shows, or another type of in-person appearance, every management company should have their clients sign liability waivers before going on tour. These types of release forms are extremely important for protecting management and production companies from being held liable in the event of an accident that may be beyond their control.

Liability waivers for tours, events, and large-scale activities must be specifically catered to each client’s unique situation and circumstances. To ensure that a management or production company’s assets are fully protected, considering consulting with an attorney and getting a digital waiver form set up with WaiverFile. 

Presenting Clients with a Liability Waiver 

There are number of things to consider when presenting anyone with a liability waiver. These include:

  • What protocols do you have in place for safe storage for waivers?
  • Make sure to give signees ample time to review all terms and conditions of the liability waiver prior to signing. 
  • Present all terms and conditions clearly with nothing hidden in fine print. 
  • Make sure that signees understand what they are signing and answer any questions that might arise.

Failure to comply with the above may result in a court finding a liability waiver dismissible. Prevent this from happening by working with an expert waiver form company like WaiverFile.

What to know about Event Waivers and Liability Forms 

Many people resort to using online templates to draft liability waivers; while that may be sufficient in certain circumstances, there are other factors that must be considered when creating liability waivers for events and media tours. These factors range everything including local laws to client representation and so much more: 

Local laws – Personal injury and liability laws vary by region. This becomes especially important for situations where people may be on tour, as they will likely be traveling between many states in a matter of days. 

Vicarious liability – Companies and individuals can still be held accountable in situations where clients or signees use modes of transportation that may have been beyond the manager’s control. While this is just one example of many that could occur, it is important to protect your company against third-party actions by ensuring that the waiver with which you present your client has language specific to vicarious liability. 

Misrepresentation – Activities, tours, and the individuals involved in them must never be misrepresented. To help with better categorization during the booking process:  

  • Double verify names and titles with your referrers, contractors, and agents.
  • Update all emails and digital communication.
  • Carefully analyze tour descriptions.
  • Review all marketing materials.

Assumption of risk – An "assumption of risk" statement is usually included within basic legal release waivers. This document acknowledges that the guest or client has a complete understanding and willingness to participate in the tour or activity and acknowledges the risk(s) that may be involved. 

Digitalize Your Liability Waiver with WaiverFile

One of the most important aspects involved in drafting a liability waiver is making sure it is legitimate. While it may seem easier to find a basic waiver template online, the language, terms, and conditions may not include everything your situation needs. Protect your clients and your business with a legal waiver release form. Once you draft everything you want in the form, digitalize it with WaiverFile!  

For any questions, please feel free to contact us today!  

Disclaimer: The content on this site is not legal advice. No attorney-client relationship is established. To ensure your online consent form is legally binding based on your location, industry, and specific circumstances, consult a legal professional in your area.

Connect With Us

Get Started For Free

Your first 30 days are FREE! No credit card required:

Free Trial