Chappelle Gardens Rental Agreement
Contract Conditions
Contract Conditions
Refunds and Cancellations
All cancellations made 1 week in advance will receive a full refund, any bookings cancelled within the same week of the event will receive no refund or credit towards another booking or program. Changes to the booking can be made up to 1 week prior to the event. Cancellations are subject to a $15 Admin Fee.
Clean Up & Damages:
The room must be vacated and emptied of all items brought into it by the renter: food, décor, garbage, etc., prior to the contract end time. Failure to do so will result in a penalty of $50.00/every 15 minutes past the end time. The room rented must be left in the same condition as found at the beginning of the rental period, noted on the Room Rental Checklist.
Valid credit card information is required for a damage deposit on the date of booking confirmation. CGRA will hold this information for the duration of your event. Charges will apply if any damage occurs during your rental, up to $500.00. Damages will be assessed and settled following the rental period.
Late Bookings:
A staffing fee of $50.00/hour applies to all rentals booked past 9:00 pm in addition to the room rental rates.
Décor:
Only painter's tape or sticky putty is permitted for decorating. Absolutely no scotch tape, masking tape, nails, tacks or staples are permitted. No glitter, confetti, or anything that is hard to clean.
When renting the Bouncy Castle, please note that it would stay inside the room that was rented.
Food tables are always provided with black linen with no exceptions. Seated tables have option between black or white linens.
Guests:
You are renting the room not the facility, please note you and your guests would be required to stay in the room. You are welcomed to have yourself and guests enjoy the facility outside in the playground, splash park and rink.
We do have to abide by the capacity limit in our rooms, which is maximum sixty (60) in Stride room and forty-five (45) in Dream Living Room. This is including any contractors or caterers on site. Infants under the age of 2 are not counted but still need to be recorded. Guests need to be identified if they are under the age of 18.
Please ensure the guestlist is completed and emailed back to the events coordinator.
Alcohol & Insurance:
If alcohol is served, you must obtain a liquor permit and provide to the event coordinator to post it to a wall in the rental room for your rental duration. CGRA reserves the right to shut down any booking serving alcohol without a proper licence. It is your responsibility to follow the guidelines of your Liquor Permit: www.aglc.gov.ab.ca. Alcohol is only permitted in the room specified on the contract. Alcohol is not permitted in the park.
It is the renter's responsibility to obtain insurance for the event. Guests are not covered under the Chappelle Gardens Residents Association insurance. Therefore, the renter is liable for any incidents that may occur. Additional event insurance can be purchased through www.palcanada.com.
Paperwork:
Renters will be required to complete a Room Rental Checklist with a CGRA staff member before and after the event.
The guest list must be completed and submitted to CGRA 1 week prior to the event. A CGRA staff member will check-in each guest upon arrival.
By signing this agreement, you understand the rules and expectations of renting with the CGRA and acknowledging if these policies are not met, the CGRA can cancel the event.